Putting the customer first with South Western Railway


Client: South Western Railway

The Challenge

South Western Railway (SWR) were looking to improve their customer experience and positively change some of the negative feedback they had been receiving from customers in regard to an overcrowded rail system under strain. With the outbreak of Covid-19 and the drastic drop in passenger numbers, they had an opportunity to stop and focus on customer experience and so reached out to DK&A to help them with the process. The goal was for some quick wins at a small number of stations, that would demonstrate genuine customer focus and could be rolled out across the network in the future.

The Approach

We began with ethnographic research, trying to truly understand what customers thought of SWR and discovering the areas for potential improvement in the service they offered.

After the completion of the research, we ran a Design Thinking co-creation session (both online and in-person), bringing together management and frontline staff. Together we explored the customer journey to generate fresh ideas which could improve the customer experience. After the workshop we assimilated all of the information and ideas to formulate the areas of opportunity. From this, three concrete ideas were formed which were then prototyped at three different stations on the SWR network.

The Prototypes

 

Wayfinding Toolkit

How might we simplify and target signage and wayfinding within the station to help customers and make them feel welcome when they arrive?

A physical toolkit was born, with personas embedded into them, to put employees in the mindset of the customer. This was then used around Wimbledon station, documenting everything via photos, to form suggestions of how best to improve the station’s wayfinding.

The toolkit enabled a cost estimate to be pulled together to replace and improve signage. A new area of opportunity was opened up in regards to accessibility.

South Western Railway wayfinding


 

Concierge Desk

How might we build on the quality of personal relationships with our customers so they feel welcomed to the station and understand the Covid rules and measures in place?

A basic version of a concierge desk was conceived as a pop-up stand for Basingstoke station, with local leisure promotions incorporated into the design and a covid-kit conceived as a promotional giveaway. It brought SWR staff out of the ticket office to the front of the station, to help direct and reassure customers.

Interaction was increased, with over 600 customer interactions recorded over peak periods in a 5 day trial. Customers valued the warm welcome, whilst queuing for tickets and advice from the ticket office was reduced.

Proportion of ticket sales via TVM increased by 5% during the trial.

On top of that, the SWR commercial team estimate a revenue and journeys forecast increase by 0.19% for all leisure journeys starting at the station, given the improvements in customer experience.

South Western Railway concierge desk


 

Cleaner & Cleaner

How might we create and demonstrate a culture of hygiene and cleanliness within SWR and make the output visible to customers?

We ran a photoshoot with the cleaners of Bournemouth station and then turned it into a station campaign, highlighting the work that the cleaners were doing in the stations to make customers safer and nudging passengers to play their part too to keep travel safe.

Over half who had seen the ads felt more reassured (61%).

The campaign made local news, increasing positivity around the station amongst staff and customers.

South Western Railway Cleaner & Cleaner


 

The Impact

 

  • Design Thinking embedded: SWR colleagues were taught how to use Design Thinking, with their ideas from the co-creation sessions taken forward. They then helped deliver the various prototypes across the stations
  • Customer satisfied: each prototype answers a clear problem, during the pandemic and beyond, with customers responding positively to them in terms of satisfaction and behaviours
  • Next stage of development formed: as a result of the success of the prototypes, the project is now in it’s next stage, with further development and testing at more stations

I thought it was very useful. I haven't been on the trains for 6 months, so to come here and see that facility... it's very, very useful. It makes me feel like people are concerned about my health on the railways.

Customer using the SWR concierge desk